Google Workspace: Which plan is best for you?

Google Workspace represents a rebranding of the set of functions previously generally known as G Suite. The announcement signaled Google’s desired course: a unified workspace. Google Workspace pricing, nevertheless, sends a extra vital sign than the renaming of Google’s present app choices.

Here’s a take a look at the present Google Workspace plans and pricing, together with key options you would possibly contemplate when deciding on a plan.

Jump to:

Plans and pricing for Google Workspace

Google Workspace’s plans

Google Workspace now affords three Business plans — Starter, Standard and Plus — and two Enterprise plans — Standard and Plus (Figure A). An further possibility, Google Workspace Essentials Starter, permits groups of as much as 25 individuals to make use of Google’s collaboration instruments, comparable to Google Docs, alongside an current e-mail and calendar collaboration system.

Figure A

Pricing for Google Workspace Business plans

• Google Workspace Business Starter: $6 per person per thirty days
• Google Workspace Business Standard: $12 per person per thirty days
• Google Workspace Business Plus: $18 per person per thirty days

Pricing for Google Workspace Enterprise plans

Pricing for Enterprise plans shouldn’t be printed. As a legacy buyer, once I walked by means of the improve course of, the affords I noticed included the next; the per person pricing Google affords your group for Enterprise plans could also be completely different.

• Google Workspace Enterprise Standard: $20 per person per thirty days
• Google Workspace Enterprise Plus: $30 per person per thirty days

Google requires that new prospects who search Enterprise licenses contact Sales. Note that there is no such thing as a minimal or most variety of customers for Enterprise plans.

Google offers a comparability web page with an outline that compares legacy G Suite Basic and Business plans to presently provided Business Starter, Standard and Plus plans (Figure B).

Figure B

Current prospects can both stay on a previous plan, comparable to G Suite Basic, Business or Enterprise, by means of the phrases of the plan or select to change to a brand new Workspace plan. Prior G Suite Education and Nonprofit plan prospects might transfer to comparable Google Workspace for Education or Google Workspace for Nonprofits editions.

The adjusted costs align Google Workspace pricing extra intently with Microsoft 365. For instance, Microsoft lists pricing for its 365 Business choices as:

• Microsoft 365 Business Basic: $6 per person per thirty days
• Microsoft 365 Business Standard: $12.50 per person per thirty days
• Microsoft 365 Business Premium: $22 per person per thirty days

Key options of some Google Workspace and G Suite plans

The following evaluation compares key options of Business Starter, Business Standard and Business Plus plans with legacy G Suite Basic and Business plans.

User limits

The Google Workspace Business plans all add one key constraint not beforehand current in prior G Suite plans: a most of 300 customers. If you want greater than 300 person accounts, you’ll want an Enterprise plan. Microsoft equally units a restrict of 300 person accounts on its Microsoft 365 Business plans.

Storage limits

Per person limits for Google Workspace Business storage plan are:

• 30GB per person for Business Starter
• 2TB per person for Business Standard
• 5TB per person for Business Plus

Unlimited storage is now out there solely with Workspace Enterprise plans.

SEE: Google Workspace storage: 3 important issues you might want to know (TechRepublic)

All recordsdata created, added or modified after June 1, 2021, depend towards a person’s storage restrict. Files comparable to Google Docs, Sheets, Slides, Drawings, Forms, Sites, photos (e.g., JPG, PNG), PDFs, Word, Excel, PowerPoint and different codecs will depend towards storage limits.

External sharing

Of the three Google Workspace Business plans, each Business Standard and Business Plus supply an administrator the flexibility to limit and handle exterior file sharing with particular domains. Historically, G Suite Basic and G Suite Business allowed an administrator to forestall exterior file sharing.

Google Meet recording

Business Standard and Business Plus add the flexibility to report and save Google Meet video conferences. While Google had made recording out there to G Suite customers in help of COVID-19 work-from-home initiatives, recording had not been a normal advantage of both G Suite Basic or G Suite Business plans.

The most variety of Google Meet members for the plans are:

• 100 individuals for Business Starter
• 150 individuals for Business Standard
• 500 individuals for Business Plus

Google’s characteristic comparability web page lists a number of Meet options, comparable to polling and Q&A and breakout rooms, all of which require a Business Standard or higher account. Business Plus and higher plans additionally help attendance monitoring in Meet.

E-discovery and retention

Google Vault is the group’s providing to help administrative e-discovery and knowledge retention. Only Business Plus contains Google Vault; though, organizations on Starter and Standard might choose Vault as a paid add-on. When I browsed by means of my provided pricing, Vault displayed a $5 per person per thirty days add-on value. Historically, the G Suite Business plan included Google Vault.

How to decide on a brand new Google Workspace plan

If you’re a brand new buyer, your process is comparatively easy. Define your wants, choose the plan that most closely fits the stability of your wants and your finances, then assist individuals in your group get began with Workspace.

If you’ve got been a G Suite or Google Workspace buyer, an administrator can check in to the Admin console to entry account choices. To do that, the admin would check in at https://admin.google.com, choose the three-horizontal line menu within the higher left nook, then select Billing, and choose Get More Services from the sub-menu.

If you’re a present buyer, the Google Admin Get More Services web page highlights out there Google Workspace plans (Figure C).

Figure C

Select any of the choices, and the system will show the small print of key options your account will both acquire or lose. Select your possibility, tackle any recognized points and comply with any step-by-step directions to change.

How to replace G Suite Business to a Google Workspace plan

In latest years, I’ve been on the G Suite Business plan, which was $12 per person per thirty days. Here’s how I thought-about the three new Workspace choices.

First, I may select to spend the identical quantity: $12 per person per thirty days for Google Workspace Business Standard (Figure D).

Figure D

Google labeled this a downgrade, since I might be allowed fewer customers (300, not limitless) and fewer storage (2TB per person, not limitless), and I might lose Google Vault, entry to knowledge areas, endpoint administration options and extra.

Second, I may select to spend extra: $18 per person per thirty days for Google Workspace Business Plus. I might be allowed fewer customers (300, not limitless) and fewer storage (5TB per person, not limitless).

Third, I may select to spend $20 per person, per thirty days for Google Workspace Enterprise Standard. With this selection, I stored the flexibility so as to add limitless customers, have limitless storage, and acquire some safety controls.

I upgraded to Enterprise Standard, as a result of I worth entry to enterprise options for my writing and work. Organizations on different plans could have completely different issues and priorities.

If you’re an admin managing Google Workspace plans, this Cloud Computing Policy from TechRepublic Premium would possibly turn out to be useful.

What do you consider these Google Workspace plans?

It might be attention-grabbing to see the response of savvy IT adopters who chosen G Suite or Google Apps previously exactly as a result of Google allowed a limiteless variety of customers for all paid plans. Will these prospects select to pay extra, or will they see this as a chance to discover alternate options? Let me know what you consider the latest Google Workspace plans and pricing through Mastodon (@awolber).